About the Meeting Time Planner
What is the Meeting Time Planner?
This meeting time planner finds when everyone is within their working day, across up to three time zones.
It checks every 15 minutes, so half-hour zones such as IST are handled correctly.
How to use the Meeting Time Planner
- Meeting Date (sample: 22 Oct 2026)
- Your Time Zone (sample: India – IST)
- Participant Time Zone (sample: London)
- Third Time Zone (optional) (sample: — None —)
- Working Day Starts (sample: 09:00)
- Working Day Ends (sample: 18:00)
- Press Find Meeting Slots (results also refresh as you type). The result card shows the Overlapping Hours, along with Window in India – IST and Window in London.
Formula used
Overlap = time slots where every participant's local time is within working hours
Worked example
These are the sample values already filled in the calculator above, and the result it returns for them:
| Input | Sample value |
|---|---|
| Meeting Date | 22 Oct 2026 |
| Your Time Zone | India – IST |
| Participant Time Zone | London |
| Third Time Zone (optional) | — None — |
| Working Day Starts | 09:00 |
| Working Day Ends | 18:00 |
| Result | Value |
|---|---|
| Overlapping Hours | 4.5 hours |
| Window in India – IST | 01:30 PM – 06:00 PM |
| Window in London | 09:00 AM – 01:30 PM |
Tips for using the Meeting Time Planner
- India–US East Coast teams often have no overlap; an 8 AM US call is 5:30 or 6:30 PM in India.
- Rotate inconvenient slots between teams so the same people are not always up late.